As a business owner or office manager, keeping your workspace clean and presentable is essential. Nonetheless, hiring professional office cleaning services like those offered by the experts at All Pro Cleaning Systems can feel like an unnecessary added expense, but you can enjoy the benefits of a fresh, hygienic office environment without breaking the bank.
Assess Your True Needs
The first step is carefully evaluating your office’s actual cleaning requirements. Does the entire space truly need a daily deep clean, or can you get away with less frequent comprehensive services? Identify the high-traffic areas that need consistent attention versus lower-use zones that may only require light maintenance.
Be realistic about which tasks your in-house staff can reasonably manage versus what warrant hiring pros. For example, common areas like lobbies, kitchens and restrooms likely need professional-grade cleanings, while employees may be able to tidy their own workspaces periodically.
Create a Cleaning Plan
Once you understand what services you truly need and at what frequency, create a comprehensive cleaning plan and schedule. This allows you to be very targeted when pricing out and hiring office cleaning companies.
Maybe you only need full janitorial services twice a week after closing, with your own team handling basic refreshes on off days. Or perhaps you just need professionals for periodic deeper cleaning of shared spaces while staff cover daily surface cleaning and vacuuming.
Having this plan mapped out makes it clear exactly what cleaning contracts you need to purchase, rather than overpaying for excessive or redundant services.
Shop Around for Quality Providers
Every office cleaning service sets their own pricing based on factors like staffing costs, included supplies/equipment, service frequency required, square footage of the space and more. This means rates can vary significantly between providers in your area.
To get the best value, get detailed quotes from at least 3-5 different companies that have proven experience in commercial cleaning for offices of a similar size and scope to yours. Vet them thoroughly by reading reviews, checking references, and ensuring they are properly licensed, insured, and bonded.
Don’t just go with the lowest price, but rather the company that provides the best balance of quality, reliability and fair market pricing for the services you specifically need.
Maximize Cleaning Frequency and Coverage
An obvious way to reduce office cleaning costs is to limit the number of service visits and the amount of square footage serviced. However, going too minimal on frequency and coverage tends to end up being a false economy.
Skimping in high-traffic areas creates a dirtier, less hygienic environment sooner. This can lead to indoor air quality issues like higher allergen and bacteria levels. Excessive grime buildup also becomes harder and more time-consuming for cleaners to tackle when they do come, resulting in higher overall costs.
Invest in Protecting Surfaces
Carpet cleaning, floor stripping and refinishing, window washing; these periodic deeper cleaning services can really add up cost-wise. One strategy is investing in protective measures upfront to reduce how frequently they are needed.
For instance, installing high-quality floor mats at entryways to trap dirt being tracked in. Or applying specialty window films that repel grime and water spotting. Taking steps to preserve carpets, hard floors, glass, and other surfaces helps maximize the time between major cleaning services while keeping everything looking pristine.
Conclusion
Maintaining a clean, well-kept office environment is vital for employee productivity, client impressions and overall business success. But you don’t have to overspend on office cleaning services to enjoy those benefits. With a tailored plan, smart supplier shopping and some simple protective measures, you can achieve quality, cost-effective office cleaning solutions.